
The add
calendar event form allows you to enter event data rapidly and efficiently.
To start adding events to your calendar system, click on the appropriate
date from within the calendar displayed on the Calendar Menu.
Apply
To: Used when editing previously-created, recurring events, this
option allows you to select whether you wish to apply changes to all occurrences
of the event, or only the current event being edited. This feature is
not applicable when adding new events.
Event
Title: This input box designates the title of the event you are
adding. This field is searchable by site visitors via the search function
in the “Detail Calendar” display.
Start
Time and End Time: This selection would indicate the starting
and ending time for this event. There is no specific Time Zone associated
with dates and times within the calendar system, so it may be important
to you to designate your time zone somewhere within your web site.
Event
Details: Any supplemental information that you wish to make available
when users click on a particular event should be placed in this field.
Event
Category: Select the existing category under which this event
should be placed. The publicly-accessible “All” category is
selected by default.
Security
Code: Allow only users with a certain clearance view this event.
Refer to the Secure Login chapter of this guide for more information.
Detail
Page: This feature allows you to attach a “Calendar Attachment”
page to this event. This is used when viewing the details of this event.
You may wish to add a picture, Mapquest™ directions, or more details
to be viewed by your site visitors.
To create
a “Calendar Attachment” page, simply follow the instructions
on creating new site pages in Creating Pages, except this time, select “Calendar
Attachment” as your page type. Once created, this page becomes available
in the “Event Details Page” drop down selection when adding
or editing an event and will be displayed when viewing details for this
event.
Email
Notification: This feature allows you to specify a single email
address or multiple email addresses (separated by semi-colon)
to send an email notification to. As soon as you save this event, the
system will send an email to the addresses specified containing all the
event information and a link directly to the calendar. This is most commonly
used in an Intranet/Extranet environment to notify departments of new
events or updates to events that are on the calendar.
When you
are finished, click the “Save Event” button. This will save
the current event and return you to the Calendar Menu. You may begin entering
your next event or select “Main Menu” on the top navigation
bar to return to the main menu.
Event
Recurrence: If
an event is to occur regularly, select the method of its recurrence from
the following options.
No
Recurrence: Event will only appear on the selected date.
Daily: Event will occur on the originally selected date, and
also every specified number of days thereafter, until it has recurred
the specified number of times. Selecting this method will bring up the
daily recurrence options below the method selection.
Weekly:
Event will occur on the originally selected date, and also every specified
number of weeks, on the specified day, until it has recurred the specified
number of times. Selecting this method will bring up the weekly recurrence
options below the method selection.
Monthly:
Event will occur on the originally selected date, and also every specified
day of each month thereafter, until it has recurred the specified number
of times. Selecting this method will bring up the monthly recurrence options
below the method selection.
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