The add calendar event form allows you to enter event data rapidly and efficiently. To start adding events to your calendar system, click on the appropriate date from within the calendar displayed on the Calendar Menu.

Apply To: Used when editing previously-created, recurring events, this option allows you to select whether you wish to apply changes to all occurrences of the event, or only the current event being edited. This feature is not applicable when adding new events.

Event Title: This input box designates the title of the event you are adding. This field is searchable by site visitors via the search function in the “Detail Calendar” display.

Start Time and End Time: This selection would indicate the starting and ending time for this event. There is no specific Time Zone associated with dates and times within the calendar system, so it may be important to you to designate your time zone somewhere within your web site.

Event Details: Any supplemental information that you wish to make available when users click on a particular event should be placed in this field.

Event Category: Select the existing category under which this event should be placed. The publicly-accessible “All” category is selected by default.

Security Code: Allow only users with a certain clearance view this event. Refer to the Secure Login chapter of this guide for more information.

Detail Page: This feature allows you to attach a “Calendar Attachment” page to this event. This is used when viewing the details of this event. You may wish to add a picture, Mapquest™ directions, or more details to be viewed by your site visitors.

To create a “Calendar Attachment” page, simply follow the instructions on creating new site pages in Creating Pages, except this time, select “Calendar Attachment” as your page type. Once created, this page becomes available in the “Event Details Page” drop down selection when adding or editing an event and will be displayed when viewing details for this event.

Email Notification: This feature allows you to specify a single email address or multiple email addresses (separated by semi-colon) to send an email notification to. As soon as you save this event, the system will send an email to the addresses specified containing all the event information and a link directly to the calendar. This is most commonly used in an Intranet/Extranet environment to notify departments of new events or updates to events that are on the calendar.

When you are finished, click the “Save Event” button. This will save the current event and return you to the Calendar Menu. You may begin entering your next event or select “Main Menu” on the top navigation bar to return to the main menu.

Event Recurrence: If an event is to occur regularly, select the method of its recurrence from the following options.

No Recurrence: Event will only appear on the selected date.

Daily: Event will occur on the originally selected date, and also every specified number of days thereafter, until it has recurred the specified number of times. Selecting this method will bring up the daily recurrence options below the method selection.

Weekly: Event will occur on the originally selected date, and also every specified number of weeks, on the specified day, until it has recurred the specified number of times. Selecting this method will bring up the weekly recurrence options below the method selection.

Monthly: Event will occur on the originally selected date, and also every specified day of each month thereafter, until it has recurred the specified number of times. Selecting this method will bring up the monthly recurrence options below the method selection.